When our filing deadline hit in October, we were down four records clerks and staring at 2,300 pending documents. Civitas had a trained temp at her desk by Tuesday morning. By Thursday she was flagging errors our permanent staff had missed. I've never seen anyone come in that prepared on day two.
Margaret Osei-Bonsu
Director of Human Resources
Mecklenburg County Clerk's Office
Desks filled.Deadlines met.
Civitas places pre-vetted, role-matched temporary workers into county offices, state agencies, and municipal departments — within 48 hours of your call.
Empty desks.
Full calendars.
The gap between your headcount and your workload is the exact window where Civitas operates. These numbers are from a single county clerk's office in October 2025.
during peak cycles
| Staffing Metric | Headcount Reality | Active Workload |
|---|---|---|
CriticalStaffed Clerks Available | 4 of 9 positions filled | 2,300 pending documents |
CriticalElection Prep Coverage | 2 temporary staff, unvetted | Ballot processing opens in 11 days |
HighCounter Service Hours | Reduced to 4 hrs/day | DMV queue: avg. 74 min wait |
HighRecords Filing Backlog | 6-week processing delay | 840 title transfers pending |
ModerateSupervisory Coverage | 1 supervisor for 3 departments | Audit scheduled in 3 weeks |
ModerateOnboarding Bandwidth | HR team at capacity | Budget cycle ends in 30 days |
Source: Mecklenburg County Clerk's Office internal staffing report, October 2025. Data shared with permission.
Traditional hiring takes
six to ten weeks.
Your deadline doesn't care about your requisition queue. Here's what the same placement looks like through Civitas.
first productive day
| Hiring Phase | Traditional Hiring | Civitas Placement |
|---|---|---|
| Job posting & requisition approval | 3–5 business days | Not required |
| Background check & fingerprinting | 7–14 business days | Pre-cleared on file |
| Civil service eligibility review | 5–10 business days | Pre-screened for role class |
| Candidate sourcing & interviews | 2–4 weeks | Role-matched from active pool |
| Offer, negotiation & acceptance | 3–7 business days | Handled by Civitas |
| Orientation & compliance training | 2–3 days on-site | Completed pre-placement |
| First productive day at desk | 6–10 weeks from request | 48 hours from your call |
All Civitas placements are fully compliant with state procurement regulations, GSA Schedule 736, and applicable civil service codes. Background checks, E-Verify, and role-specific certifications are completed before dispatch.
The same result.
Different desks.
Whether it's a state health department, a municipal court, or a public library — the gap between staffing need and placement speed is the same. So is our answer.
We had a statewide immunization data entry push with a two-week window and no budget for permanent hires. Civitas placed three data entry specialists — all with HIPAA training on file — within 36 hours. We closed the backlog four days early.
Dr. Tamara Ellison
Deputy Director, Health Informatics
Ohio Department of Health
Before & After
| Metric | Before | After Civitas |
|---|---|---|
| Backlog entries | 14,200 pending | 0 — cleared in 10 days |
| Time to first placement | N/A (no vendor) | 36 hours |
| Compliance flags | Unknown — untrained staff | Zero — HIPAA pre-cleared |
Court filing season hit us the same week two clerks left for other positions. I called Civitas at 8 AM. By 9 AM I was reviewing candidate profiles. We had coverage by Wednesday. The temp knew our case management software before she walked in.
Roland Nwachukwu
Court Administrator
Hamilton County Municipal Court
Before & After
| Metric | Before | After Civitas |
|---|---|---|
| Time from call to profiles | Weeks (traditional) | 1 hour |
| Coverage gap days | 12+ days expected | 2 days actual |
| Software training needed | 3–5 days on-site | None — pre-trained |
Summer reading program registration, a system migration, and a grant reporting deadline all landed in the same six weeks. We needed two circulation desk temps who could also handle data work. Civitas sent us exactly that — and one of them stayed on for three months.
Priya Venkataraman
Director of Public Services
Fairfax County Public Library
Before & After
| Metric | Before | After Civitas |
|---|---|---|
| Programs covered simultaneously | 1 (understaffed) | 3 (fully staffed) |
| Grant deadline met | At risk | Submitted 2 days early |
| Temp-to-extended engagement | Not available | 1 of 2 extended 3 months |
See how we staff
your agency.
One click takes you to a two-minute qualifying page — agency type, state, headcount need, preferred start window. No sales pitch. Just the right information to match you with available placements.
See How We Staff Your AgencyNo form on this page. Two-minute qualifying screen on the next.
Capabilities PDF
Full compliance documentation, role categories, and rate schedule
Meeting Scheduler
30-minute intake call with your regional account manager
Vendor Qualification
GSA Schedule 736, SAM.gov registered, state-specific SOC on file